Transportation Administrative Assistant

High Prairie School Division is inviting applicants for:
Transportation Administrative Assistant Learning Support Centre - High Prairie High Prairie School Division's Transportation Department serves 16 schools in 5 communities.
44 drivers transport approximately 2,000 students on a daily basis.
Our fleet of buses travel over 1 million kilometres per year inclusive of 1,300 field trips and regular student transport to and from school.
Duties include, but not limited to:
Routing and Planning Using Division software plan all bus routes to efficiently accommodate transportation for all eligible students with in the division Register students for busing in a timely matter Schedule all Field Trips and coordinate bus rentals Support and assist bus drivers as required Provide orientation training to new drivers Provide driver training for Motive program Complete and submit annual transportation grant Maintain integrity of databases and student transportation records Ensure that transportation receivables are provided to the accounting department on a regular and ongoing basis as needed.
Driving School Coordinate driving instructors to provide Class 2S and SBDIP training Maintain Driving School records in accordance with the Alberta Transportation Driving Schools Policy and Procedure Support and assist Driving Instructors as required Complete and submit annual Driving School license application Provide Driving School receivables to the accounting department as required Complete and submit quarterly training grant applications Office Duties Perform general office duties such as answering telephone inquiries, filing, answers to routine letters and data entry.
Assist Director of Transportation with maintenance of all transportation records and required documents Assist Director of Transportation with payables as required Assist Director of Transportation to coordinate First Aid and Air Brake courses Completion of timesheets and other duties as required in the Director of Transportation's absence Provide monthly driver payment requisitions to accounting in a timely manner Qualifications:
High school diploma supplemented by related courses and experience High degree of proficiency in computer applications, particularly Microsoft Office Excellent oral and written communication skills, interpersonal skills Ability to work independently and have problem-solving, multi-tasking and time management skills Strong ability to adapt and manage change with frequent interruptions Ability to deal with sensitive and discretionary matters and maintain strict confidentiality Requirements:
Cover Letter and Resume Three professional references The successful candidate must produce an ORIGINAL , acceptable, recent (less than six months old) Criminal Record Check at time of the interview.
Criminal Record Check must include a Vulnerable Sector Check.
Knowledge, skills and attitude:
High degree of proficiency in computer applications, particularly Microsoft Office Excellent oral and written communication skills, interpersonal skills Ability to work independently and have problem-solving, multi-tasking and time management skills Strong ability to adapt and manage change with frequent interruptions Ability to deal with sensitive and discretionary matters and maintain strict confidentiality The following would be assets to your application:
Class 2S License First Aid Training Previous experience working with school bus transportation operations While we thank all applicants for their interest, only those individuals selected for an interview will be contacted.
Applications may be emailed to hr@hpsd.ca.
If you require assistance with the application, please contact ApplyToEducation at:
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