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Executive Assistant

Company: Luann Bagg Staffing Inc

Location: CA - Greater Toronto Area

Category:

Posted: July 18, 2024

EXECUTIVE ASSISTANT to a CFO and an EVP:

Total Compensation 110,000+, Immediate Full and Extensive Benefits +4 Weeks of Vacation!!!

This a hybrid role (4 days working in the office).

The office is at Yonge and Bloor.

The OPPORTUNITY is with a client that is a well branded organization that is socially conscious and the client seeking an Executive Assistant to support a CFO and an EVP. The Executives are looking for a long-term partnership with their EA. The Executives want an Executive Assistant with initiative, strong attention to detail and the ability to work with internal and external stakeholders. In this role, you will manage complex and ever-changing calendars, organize events, create and prepare documentation, correspondence and presentations. This is an exciting role for an experienced and highly capable EA who thrives in a busy and collaborative environment!

Responsibilities include:

Manage two complex and constantly changing calendars, schedule meetings and appointments
Arrange/organize external meetings and meetings with investors and ensure the Executives have all meeting materials in advance
Manage a busy inbox and flag urgent emails
Book travel (flights, hotel and car service) and provide a detailed itinerary
Draft and edit correspondence for internal and external stakeholders
Prepare reports and presentations for external and internal meetings
Plan, organize and coordinate large and small offsite events for clients and for internal team members
Plan department meetings and ensure all meeting material is organized and ready in advance of the meeting
Prepare and submit detailed expense reports
Keep track of client contact information
Interact with external parties, act as an extension of the Executives with external clients and direct reports
Manage confidential information

Qualifications:

Previous experience (5+ years) supporting C-level Executives in a fast-paced environment
Excellent time management skills with the ability to multitask and manage competing priorities
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint and Outlook)
Completion of post secondary education is an asset
Strong attention to detail with a forward thinking/proactive disposition
Collaborative and detail-oriented with a proactive and resourceful mind-set

Read the full job description and apply online on the recuiter's web-site

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