Administrative Assistant

Veolia North America
US - North Carolina - Cary
May 13, 2024
Administration

Company Description

Veolia Group aims to become the benchmark company for ecological transformation. Present on five continents, the Group designs and deploys useful, practical solutions for the management of water, waste and energy that are contributing to a radical turnaround of the current situation. Through its three complementary activities, Veolia helps to develop access to resources, to preserve available resources and to renew them. In 2022, the Veolia group provided 111 million inhabitants with drinking water and 97 million with sanitation, produced nearly 44 terawatt hours and recovered 61 million tonnes of waste. Veolia Environnement (Paris Euronext: VIE) achieved consolidated revenue of 42.885 billion euros in 2022. ***

The Administrative Assistant will represent the Company in a helpful and friendly manner to support all personnel in administrative related tasks and special projects as needed. The position requires the ability to problem solve with a proactive and positive approach to assisting others while maintaining exceptional client satisfaction to all employees.

Job Responsibilities:

Assemble submittals and manuals, which includes creating, printing and mailing as requested by staff members from multiple departments.
Assist with answering phones and greeting visitors.
Assign employee key fobs for entry to the building.
Identify office supplies that are needed for weekly orders and help put away new orders that come into the office.
Assist with the set up and clean-up of office events such as customer visits, meetings, cookouts, etc. which may include ordering catering as needed.
Coordinating with the marketing department to ship out promotional materials.
Distribute all packages delivered to the office from outside vendors and handle outbound shipping of packages.
General clerical duties such as scanning, mailing, faxing, filing as needed.
Maintain and stock the kitchens a minimum of three times per week (more frequent if needed).
Maintain and straighten up conference rooms on a daily basis. Make sure the mini refrigerators are stocked with beverages to be available for meetings.
Maintain and restock all supply cabinets and do inventory a minimum of three times per week (more frequent if needed).
Prepare office space, create mailboxes, coordinate company cell phones, and order nameplates for all new employees.
Perform other duties as assigned by management, which may include but not limited to, filling in for other Administrative teammates as needed.

Qualifications

High School Diploma required
Associates or Bachelors Degree preferred

Additional Information

We are an Equal Opportunity Employer! All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

As an inclusive company, Veolia is committed to diversity and gives equal consideration to all applications, without discrimination.

Read the full job description and apply online on the recuiter's web-site

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